QuickBooks Payroll - QuickBooks Online

Processing QuickBooks Online payroll for a small business, generating paychecks, processing payroll tax forms

4.50 (278 reviews)
QuickBooks Payroll - QuickBooks Online
14 hours
Jun 2019
last update
regular price

What you will learn

List and describe payroll related legislation

Enter new employee information into QuickBooks and describe where to get the data necessary to add a new employee

Set up and calculate Federal Income Tax (FIT)

Describe the Federal Income Contribution Act and its components

Set up and calculate social security

Set up and calculate Medicare

Set up and calculate Federal Unemployment

Describe and calculate employer payroll taxes

Generate payroll journal entries from payroll reports

Generate and analyze Form 941 Employer's Quarterly Federal Tax Return

Generate and analyze Form 940 Employer's Annual Federal Unemployment (FUTA) Tax Return

Generate and analyze Forms W-2 & W-3

Reconciling year end payroll tax forms

Generate and analyze a payroll register and payroll reports

Describe mandatory and voluntary deductions and how they are entered into QuickBooks Online

List and describe types of retirement plans and how to set them up in QuickBooks Online

Enter comprehensive payroll problem into QuickBooks Online

Setup paid payroll in QuickBooks Online

Process payroll in QuickBooks Online


QuickBooks Online payroll will describe the payroll process for a small business in detail, so bookkeepers, accountants, and business owners can better understand how to set up payroll, process payroll, and troubleshoot problems related to payroll.

This course will introduce the payroll set-up in the QuickBooks Online system, walking through payroll screens.

We will discuss payroll legislation that will affect payroll calculations within QuickBooks Online and list the payroll forms we will need to generate from Quickbooks Online.

The course will walk through the process of entering a new employee into the QuickBooks Online system and describe where the data would be received from in practice including Form W-4.

We will discuss Federal Income Tax (FIT) calculations within QuickBooks Online. The course will describe how FIT is calculated, what is needed for QuickBooks Online to calculate FIT, and how to enter the data into the accounting system.

The course will describe the Federal Income Contributions Act (FICA) and its components.

We will calculate social security and describe how QuickBooks Online will help with the calculations as we process payroll.

The course will calculate Medicare and describe how QuickBooks Online will help with the calculations of Medicare when we process payroll.

We will calculate Federal Unemployment (FUTA) and discuss how FUTA is related to state unemployment (SUTA).

The course will describe and calculate employer taxes and discuss which taxes are employee taxes and which taxes are employer taxes.

We will describe payroll journal entries and discuss how payroll data is populated in the QuickBooks Online reports and financial statements including the profit and loss and balance sheet.

We will discuss and enter both mandatory and voluntary deductions into the QuickBooks Online system.

The course will discuss retirement plan options, how to enter them into the QuickBooks Online system, and how they are used to calculate net income and payroll taxes.

We will work a comprehensive problem, processing payroll within QuickBooks Online. The comprehensive problem will use the paid QuickBooks Online feature.

The comprehensive problem will start very basic with one employee and will increase in complexity as we enter more benefits and payroll details each year.



PDF Payroll Introduction
10 Payroll Introduction
12 Why Learn Payroll Using QuickBooks Online
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Payroll Legislation & Policies

2 Payroll Legislation & Policies
PDF - 20 Payroll Legislation
20 Payroll Legislation
21 Payroll Consideration and Tax Forms
21.2 Payroll Considerations & Forms QuickBooks
22.2 Payroll Periods QuickBooks
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New Employee Tax Forms and Data Input Into QuickBooks Online

3 New Employee Tax Forms and Data Input
PDF - 23-New-Employee-Tax-Form-Contractor-vs-Employee (2)
23 New Employee Tax Forms & Contractor vs Employee
23.2 New Employee QuickBooks
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Federal Income Tax FIT

4 Federal Income Tax FIT
PDF - 510 Federal Income Tax (FIT)
510 Federal Income Tax (FIT)
PDF - 20-Federal-Income-Tax-FIT-Tables
20 Federal Income Tax FIT
20.2 Federal Income Tax QuickBooks
PDF - 25-Federal-Income-Tax-FIT-Percent-Method
25 Federal Income Tax FIT - Percent Method
25.2 Federal Income Tax Percentage Method QuickBooks
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Federal Income Contributions Act (FICA)

5 Federal Income Contributions Act (FICA)
30 Federal Income Contributions Act (FICA)
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Social Security Tax

6 Social Security Tax
PDF - 515 Social Security
515 Social Security
PDF - 30-OASDI-Calculation
30 Social Security Tax Calculation
30.2 Social Security Tax QuickBooks
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Medicare Tax

7 Medicare Tax
PDF - 520 Medicare Tax
520 Medicare Tax
PDF - 40-HI-Calculation
40 Medicare Tax Calculation
40.2 Medicare QuickBooks
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Federal Unemployment & State Unemployment

8 Federal Unemployment & State Unemployment
PDF - 615-Federal-State-Unemployment-Tax
615 Federal & State Unemployment Tax
50 Federal Unemployment Tax Act Calculation
50.2 FUTA & SUTA Taxes QuickBooks
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Employer Payroll Taxes

9 Employer Payroll Taxes
PDF - 55-Employer-Taxes
55 Employer Taxes Calculation
55.2 Employer payroll Taxes QuickBooks
PDF - 605 Taxes Employer - Employee
605 Taxes Employer Employee
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Payroll Expense Journal Entry

10 Payroll Expense Journal Entry
PDF - 70-Payroll-Expense-Journal-Entry
70 Payroll Expense Journal Entry
70.2 Payroll Expense Journal Entry QuickBooks
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Payroll Tax Journal Entry

11 Payroll Tax Journal Entry
PDF - 80-Payroll-Tax-Expenses-Journal-Entry
80 Payroll Tax Expense Journal Entry
80.2 Payroll Tax Journal Entry QuickBooks
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Form 941 Employer's Quarterly Federal Tax Return

12 Form 941 Employer's Quarterly Federal Tax Return
PDF - 620-Form-941
620 Form 941
PDF - 100-Form-941
100 Form 941
100.2 Form 941 QuickBooks
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Form 940 Employer's Annual Federal Unemployment (FUTA) Tax Return

13 Form 940 Employer's Annual Federal Unemployment (FUTA) Tax Return
PDF - 625-Form-940 (2)
625 Form 940
PDF - 110-Form-940
110 Form 940
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Form W-2 & W-3

14 Form W-2 & W-3
PDF - 630-W-2-W-3
920 Form W-3
PDF - 120-W-2-W-3
120 Form W-3 & W-2
120.2 Form W-3 QuickBooks
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Reconciling Year End Payroll Forms

15 Reconciling Year End Payroll Forms
130 Reconciling Year End Payroll Forms
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Payroll Register and Payroll Reports

16 Payroll Register and Payroll Reports
PDF -330 Payroll Register
330 Payroll Register
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Mandatory and Voluntary Deductions

17 Mandatory and Voluntary Deductions
PDF - 415 Deductions From Gross Pay
415 Deductions From Gross Pay
415.5 Mandatory and Voluntary Deductions QuickBooks
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Retirement Plans

18 Retirement Plans
PDF - 420 Retirement Plans
420 Retirement Plans
420.5 Retirement Plans QuickBooks
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Post Tax Deductions

19 Post Tax Deductions
PDF - 425 Post Tax Deductions
425 Post Tax Deductions
425.2 Post Tax Deductions QuickBooks
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Net Pay Formula & Calculations

20 Net Pay Formula & Calculations
PDF - 505 Net Pay Calculation
505 Net Pay Calculation
505.2 Net Pay Calculation QuickBooks
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Comprehensive Problem - Paid Payroll Using QuickBooks Online

21 Comprehensive Problem - Paid Payroll Using QuickBooks Online

Comp Prob 1 - Set Up Paid Payroll In Quickbooks Online

250 Paid Payroll QuickBooks Online New Company
255 Purchase Payroll Payroll Options
257 Payroll Set Up Process After Purchased
258 Add Checking Account to Chart of Accounts
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Comp Prob 1 - Process Basic Payroll With One Employee In QuickBooks Online

260 Process Payroll Plain Payroll
261 Payroll Tax Forms & Payment Set Up
262 Payroll Forms After Plain Payroll Financials & 941
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Comp Prob 1 - Add 401(k) Plan & Process Payroll Using QuickBooks Online

264 Add 401(K) Payroll Item
266 Process Payroll With 401(K) Plan
268 Payroll Forms After Payroll With 401(K) Plan
270 Process Payroll 401 K Employer Match
272 Payroll Forms After 401(K) With Employer Matching
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Comp Prob - Add Dental Insurance Employee Paid After Tax & Process Payroll

274 Payroll Item Setup Dental Insurance Employee Paid After Tax
276 Process Payroll After Adding Dental Insurance Employee Paid After Tax
278 Reports After Payroll Item Setup Dental Insurance Employee Paid After Tax
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Comp Prob 1 - Add Vision Insurance Employee Paid Before Taxes & Process Payroll

280 Payroll Item Setup Vision Insurance Employee Paid Before Taxes
282 Process Payroll with Vision Insurance Employee Paid Before Taxes
284 Payroll Reports After Vision Insurance Employee Paid Before Taxes
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Comp Prob 1 - Add Health Insurance Employer Paid & Run Payroll

285 New Employee Add
286 Payroll Item Setup Health Insurance Employer paid
288 Process Payroll With Health Insurance Employer paid
290 Payroll Reports With Health Insurance Employer Paid
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Comp Prob 1 - Add Health Savings Account & Process Payroll

298 Payroll Item Setup Health Savings Account
300 Process Payroll With Health Savings Account
302 Payroll Forms Health Savings Account
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Comp Prob 1 - Add Garnishment & Process Payroll

304 Payroll Items Setup Garnishments
306 Process Payroll With Garnishments
308 Payroll Forms With Garnishments
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Comp Prob 1 - Add Sick Time Off & Process Payroll

310 Payroll Item Setup Paid Sick Time Off
312 Process Payroll With Paid Sick Time Off
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Comp Prob 1-Add Salaried Employee, Setup S Corp Medical Insurance, & Run Payroll

314 S-Corp Owner Payroll & S Corp Medical Insurance Item Setup
316 Process Payroll With S Corp Medical Insurance Item Setup
318 Payroll Forms With S Corp Medical Insurance Item Setup
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Comp Prob 1 - Add Bonus & Process Payroll

320 Process Payroll That Includes A Bonus
322 Process Payroll Forms With Year End Bonus
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Comp Prob 1 - Adjust Payroll Items, Add Payroll Accounts, & Analyze Reports

328 Payroll Report Compared To Income Statement
330 Setup Owner Payroll Expense Account
335 Form W-3
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QuickBooks Payroll - QuickBooks Online - Screenshot_01QuickBooks Payroll - QuickBooks Online - Screenshot_02QuickBooks Payroll - QuickBooks Online - Screenshot_03QuickBooks Payroll - QuickBooks Online - Screenshot_04


November 25, 2022
Sick pay generally means any amount paid under a plan because of an employee's temporary absence from work due to injury, sickness, or disability. It may be paid by either the employer or a third party, such as an insurance company. Sick pay includes both short- and long-term benefits. It is often expressed as a percentage of the employee's regular wages. QuickBooks Payroll from Intuit is a cloud-based payroll service that you can use stand-alone or in integration with QuickBooks Online. The stand-alone payroll processing service has enough features to handle payroll for one to 50 employees. It has all the usual payroll features including automated tax calculations and filing, unlimited payroll runs, benefits administration and reporting. However, it lacks a few crucial features such as built-in time tracking and integration with accounting software other than QuickBooks Online. QuickBooks Payroll automatically calculates payroll so you don’t need to worry about how to calculate payroll every month. All you need to do is enter the details of all your employees and fix the day their payroll must run. It also manages independent contractor payroll for you. QuickBooks Payroll is available in all 50 states, however, it charges extra for paying employees in other states. If you stick with its Core plan, the pricing is cost-effective but Premium and Elite plans can get expensive as the team grows. Intuit workforce portal is an employee self-service platform that enables employees to view their paychecks and W-2s. They can also apply for leave, view leave balances and enter time sheets on the portal. QuickBooks Payroll supports independent contractor payroll and keeps track of when, what and how much for each contractor payment. It automatically imports necessary data and prepares 1099s that you just need to download and email to the contractors. QuickBooks Payroll has some 20 reports, such as payroll billing summary, payroll deductions and contributions, payroll tax liability, total pay, workers’ compensation, etc. You can customize to add or delete the columns that you want in the reports before running them. If you mark a report as a favorite, you can access it in a single click the next time. You can either export the reports to Microsoft Excel or print them directly too. QuickBooks Payroll calculates, files and pays all federal and state payroll taxes automatically. Year-end filings are also done automatically. All the relevant tax forms for regular employees as well as contractors are generated automatically.
June 10, 2022
Please give us the ability to put the list of subjects on the rights side away when we turn the phone to the side to go full screen!!!! It is driving me crazy I want full screen video courses!!!!. I love the websites content but the dang videos will not go full screen on my brand new iPhones , the index sticks around and makes videos to hard to read anything! please fix its been …..happening forever and you haven’t fixed it even though people have been complaining about it! how hard is it to get a full screen video . who needs to stare at the course subjects for the whole 8 hour course !!!! ughhhh!?. Other than that people it’s a great website to learn from. just the portability and view ability are not good on small screens with the error occurring above. sorry i wanted it so badly to be fixed and this to be just a great website and to leave a five star review but it hasn’t been.
May 11, 2022
Introduction was very detailed and I appreciate the heads up on purchasing QB payroll now. I am doing that very thing. Thanks Sharon
March 28, 2022
Very clear and thorough on the explanations of the course materials. But it seems there are some duplicates from one session to another. For example, it seems that the materials covered in lecture #85 and #87 overlap quite a bit.
November 8, 2021
This course was based on an S-Corp accrual basis. Although the company I support is an LLC and we are doing our accounting on a cash basis, this course was very informative.
May 31, 2021
The graphics are childish and not very professional. There is a lot or duplicate information and just makes the presentation longer that required
May 14, 2021
I think it will be beneficial for me in my new job to know the ins and outside of Payroll and all items that are involved
April 19, 2021
Instructor was knowledgeable. Redundancy and poor quality slides/resources result in poo/average rating.
January 27, 2021
It was a great course. A very detailed, clear and effective course explained by the instructor. Thank you very much. Highly appreciate.
June 2, 2020
This course offers more than I expected. I am very pleased that I made the choice to take it. This filled in the blanks on stuff that I did not understand when I took my Payroll course.
May 24, 2020
Very detailed course. I enjoy the content and breakdown. It appears it could've been an older version of QBO being used but I was able to follow along without using the test company.
April 10, 2020
Excellent class! Initially, I thought that the information was being a bit repetitive but then to realize that that was a great thing to memorize my way around on the program. Thank you
July 29, 2019
I like it that Bob consistently showed how payroll affects Balance Sheet and Income statement. Very thorough. Always reminding about how the numbers were computed. Now I know how QB payroll works. Excellent job!
July 29, 2019
Great match! I appreciate the lessons so far; am looking forward to learning so much more. Thank you for simplifying such a complicated subject for me.
April 7, 2019
A great course with real life business situations and figures regarding payroll. The explanations are detailed, clear and easy-to-follow. After covering this course I feel competent to keep payroll records for business clients. Bob is always very responsive and more-than-willing to help.


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